HR Specialist

Job Purpose • The Human Resources Specialist will support the Head, Human Resources and Administration in coordinating and strengthening the HR function for Kursi Group’s Ilorin operations.
• The role will provide technical HR guidance, support effective implementation of HR policies and procedures, maintain accurate HR information, and ensure timely delivery of HR operational support across recruitment, onboarding, employee relations, learning and development, compliance, HR administration and reporting.
• The HR Specialist will also directly supervise the HR Officer, providing day-to-day guidance, task allocation, quality control, coaching and performance feedback to ensure that HR administrative processes are delivered accurately, confidentially and within agreed timelines.
• The role will be responsible for effective use of approved HR digital platforms, including Zoho, Echo and any other HR information systems adopted by the Group, with a strong focus on compliance, data accuracy and timely reporting.
Key Responsibilities

General HR Technical Support

• Provide technical HR support and advice to employees, line managers and relevant functional leads on HR processes, policies and procedures.
• Support the implementation of recommendations arising from internal audits, external audits, compliance reviews and management directives.
• Contribute to the review and continuous improvement of HR processes, policies, tools, templates and standard operating procedures.
• Maintain HR dashboards, reports and situation updates required for management decision-making.
• Advise on applicable Nigerian labour law, statutory HR requirements and HR best practice, escalating complex matters where required.
• Prepare and submit monthly, quarterly, annual and ad hoc HR reports within agreed timelines.
• Review outputs prepared by the HR Officer to ensure accuracy, confidentiality, completeness and alignment with company standards.
• Guide the HR Officer on employee documentation, records management, leave tracking, onboarding logistics and other HR administrative deliverables.
Recruitment and Onboarding:
• Manage end-to-end recruitment processes, including job postings, screening, interview coordination, assessment documentation, selection processes and candidate communication.
• Coordinate and participate in interview panels and ensure that interview records and recruitment documentation are properly maintained.
• Oversee onboarding and induction for new employees, ensuring proper documentation, orientation and smooth integration into the organisation.
HR Administration and Records Management:
• Maintain accurate and up-to-date employee records, including physical files and digital HR records.
• Prepare HR documents such as offer letters, employment contracts, confirmation letters, disciplinary letters, internal memos and other official HR correspondence.
• Manage employee attendance, leave records and payroll input documentation, ensuring timely submission of accurate information to relevant stakeholders.
• Ensure strict confidentiality and proper handling of employee information and personnel records.
Employee Relations:
• Serve as a point of contact for employee HR-related inquiries and provide timely guidance or escalation as appropriate.
• Support employee engagement initiatives, welfare activities and internal HR communications.
• Assist in handling disciplinary matters, grievances, workplace concerns and performance-related issues in line with company policy and applicable law.
• Promote a professional, respectful and values-driven workplace culture.
Policy, Compliance and HR Systems:
• Ensure consistent implementation of HR policies, procedures, company guidelines and approved HR workflows.
• Support compliance with labour laws, statutory requirements and internal documentation standards.
• Maintain accurate HR data on approved HR platforms and support HR data analysis for planning, compliance and management reporting.
• Identify process gaps and recommend improvements to strengthen control, efficiency and accountability within the HR function.
Learning, Development and Performance Support:
• Coordinate training programmes, workshops and capacity-building initiatives and maintain records in line with identified organisational needs.
• Support implementation of performance management and employee development processes, including documentation, follow-up and reporting.
Performance Metrics
• Timely and accurate completion of HR reports, records and documentation.
• Quality and timeliness of recruitment, onboarding and HR administrative processes.
• Effective