Job Description
Position Overview Clear Water Academy is seeking an experienced Human Resources & Payroll Specialist who is passionate about serving others and fostering a positive workplace while ensuring accurate payroll administration, regulatory compliance, and operational excellence. This role is ideal for a collaborative professional who values integrity, confidentiality, and contributing to a mission-driven community. Reporting to CWA’s Business Manager, and working directly with the Executive Director and Directors of Education & Formation, the Human Resources & Payroll Specialist oversees all payroll, benefits and HR administration processes across the school.
This role is ideal for a highly organized professional who enjoys creating efficient systems, improving processes, and delivering exceptional service to employees.
The Human
Resources & Payroll Specialist is responsible for the end-to-end administration of payroll, employee benefits, pension administration, HR operations, employee records, recruitment administration, onboarding, policy implementation, and regulatory compliance. This position serves as the school's primary payroll and HR operations resource and plays an important role in continually improving HR processes, documentation, and employee experience. This is a part-time role (0.6-0.8 FTE) with a hybrid / flexible work model Responsibilities Responsibilities &
Requirements Payroll Administration Manage full-cycle payroll for all faculty, administration, and support staff.
Process payroll accurately and on schedule while ensuring compliance with federal and provincial legislation.
Administer payroll changes including
New hires
Salary adjustments
Leaves of absence
Terminations
Benefit deductions
Vacation and sick leave
Prepare T4s, Records of Employment (ROEs), year-end reconciliations, and statutory remittances.
Reconcile payroll accounts and respond to payroll inquiries.
Maintain payroll policies and procedures while identifying opportunities for process improvement. Pension & Benefits Administration Administer Alberta Teachers' Retirement Fund (ATRF) reporting and compliance.
Calculate faculty annual pension adjustment values.
Coordinate employee benefit enrolments, changes, and terminations.
Manage employee leaves including maternity, parental, disability, and unpaid leaves.
Liaise with benefit providers, pension administrators, and government agencies.
Ensure all reporting deadlines are consistently met.
Human Resources Operations
Coordinate all employee lifecycle activities from recruitment through offboarding.
Maintain and manage employment contracts, offer letters, and HR documentation.
Manage confidential employee files and HRIS records.
Support recruitment by coordinating postings, interviews, reference checks, offer letters and onboarding.
Administer employee orientation and onboarding programs.
Coordinate annual performance review processes in collaboration with Executive Director and Heads of School.
Assist leaders with employee relations and HR policy interpretation.
Maintain compliance with CWA’s collective agreement, Alberta Employment Standards and applicable legislation. HR Process Management & Continuous Improvement Review and improve HR and payroll workflows for efficiency and accuracy.
Develop and maintain HR procedures and documentation.
Recommend technology and process improvements.
Generate HR and payroll reports for leadership.
Support audits and year-end reporting requirements.
Maintain a high level of confidentiality and professionalism in all aspects of the role.
Qualifications Minimum 5 years of progressive Human Resources and Payroll experience, including full-cycle payroll administration.
Demonstrated experience managing HR operational processes and contract administration in a unionized environment.
Post-secondary education in Human Resources, Business Administration, Accounting, or a related discipline.
PCP (Payroll Compliance Practitioner) designation is strongly preferred.
CPHR designation (or working toward one) is considered an asset.
Experience administering employee benefit programs and pension plans; familiarity with ATRF pension fund platform is considered an asset.
Experience preparing ROEs, T4s, payroll remittances, and year-end payroll reporting.
Strong understanding of
Alberta Employment Standards
CRA payroll requirements
Defined benefit pension plans
Group Retirement Savings Plans
Payroll compliance and best practices
Advanced Microsoft Excel and Microsoft Office skills.
Experience with payroll and HRIS software (Dayforce Powerpay considered an asset).
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