Job Description
Mission
• The HR Coordinator leads the mission's HR function, ensuring effective workforce planning, recruitment, performance management, staff development, employee relations, and HR compliance.
• The role supports organizational objectives by providing strategic HR leadership, directly managing the coordination HR team and providing technical support to field HR teams.
• He/she is the point of reference for the mission, and the link between headquarters and the mission for all matters relating to Human Resource Management.
Description Of the Position
Analysis Of the Socio-Economic Context:
• Monitors the cost of living, changes in the prices of basic commodities and the local labour market
• Studies the social, cultural and ethnic organisation, customs and traditions, demographic factors, socio-professional composition and the Human Development Index HDI of the country in which solidarités international operates.
Legal Framework Management, Internal & External HR Communication:
• Identifies administrative partners relevant to HR solicitors, local authorities, etc.
• Establishes and maintains relationships with administrative authorities linked to HR at national level
• Conducts ongoing legal monitoring, keeps abreast of local labour law, validates information gathered from law firms and incorporates it into SI framework documents
• Ensures that SI policies are in line with the Country Office’s legal framework
• Manages the administrative follow-up of disputes and represents Solidarités International before administrative and, where necessary, judicial authorities
• Ensures effective communication regarding HR procedures and developments to SI staff
• Provides administrative HR reporting to head office in accordance with the frequency set out in the administrative calendar
• Acts as a proactive link between headquarters and the field for all aspects relating to Human Resources Management national and expatriate staff
• Prepares the HR appendices for donor reports
• Actively participates in inter-NGO clusters/forums relating to human resources
• Represents Solidarités International on request and/or by delegation.
HR Strategy and Staffing:
• Actively participates in defining the Country Office’s strategy and annual programme, and is responsible for developing the HR strategy
• Compiles, verifies and analyses the Country Office’s HR data reporting tables & online HR dashboard
• Actively participates in key stages of team sizing annual planning, project proposals and ad hoc reviews
• Supports and advises other departments in identifying their HR needs and updating their team staffing levels
• Pays particular attention to diversity and inclusion issues within the Country Team
• Consolidates and updates the Country Office’s organisational chart
• Organises and leads information and coordination meetings on HR matters.
Work Organisation, HR Policies and Remuneration:
• Ensures that HR procedures and individual behaviour are consistent with the local culture
• Helps define Solidarités International’s salary and social policies and their implementation, and assesses the risks associated with changes
• Defines the Country Office’s social protection and ‘duty of care’ policy and is responsible for social welfare
• Updates the Internal Staff Regulations ISR and the HR manual in line with changes to the legal framework or evolving understanding of that framework
• Trains teams on SI’s framework documents Code of Ethics and Conduct, Charter, Internal Regulations, etc.
• Helps prevent risks and abuse and provides training on whistleblowing procedures.
Career Management: Recruitment, Onboarding, Training and Evaluation:
• Ensures compliance with recruitment and hiring procedures: validates recruitment needs, job profiles, the selection process, screening and contract formalisation
• Organises, participates in and supervises the recruitment of the Country Office’s management teams
• Facilitates the induction of new recruits by implementing a tailored induction policy
• Ensures that the Country Team uses standard job profiles and reports any requirements for specific job profiles to the HR department at head office
• Informs the various members of the coordination teams about the evaluation methodology, its objectives and purposes, and ensures that it is effectively implemented
• Drives the implementation and improvement of Solidarités International’s training policy and monitors staff development.
Administrative Management Of Human Resources:
• Organises the arrival of expatriate staff and visits to head office
• Assists with the induction and HR briefing of new recruits
• Oversees the administrative management of human resources
• Ensures the implementation of the cost-sharing methodology
• Ensures that social security contributions and tax declarations and payments are made to the relevant authorities
• Approves salaries for local staff prior to payment
• Ensures HR costs are updated and monitored, and shares this data whenever new projects are developed
• Sends the HR report on expatriate staff to head office for the preparation of salaries
• Centralizes leave and break requests from expatriate staff in the absence of a Deputy
• Calculates and distributes per diems in accordance with current internal policies, in the absence of a Deputy
• Promotes social dialogue by driving the establishment of statutory staff representation and consultation bodies at the grassroots level
• Supports the management and resolution of internal conflicts
• Ensures compliance with disciplinary procedures and approves any sanctions
• Ensures the proper maintenance of physical and digital archives of staff files, as well as their security.
Management:
• Is responsible for the effective implementation of HR policies and processes to ensure that both the necessary number of staff and the required expertise are available for the activities for which they are responsible:
• Analyses, quantifies and assesses the human resources needs of their team,
• Recruits and ensures the induction of the team under his/her responsibility,
• Assesses the performance of team members,
• Trains and supports team members,
• Leads and communicates with their team.
Internal Control:
• Is responsible for the compliance of the documents they produce
• Ensures that appropriate internal controls are in place for the processes implemented by their teams.
• Is responsible for the compliance of certain processes and documents.
Follow-Up On Recommendations:
• Is responsible for implementing recommendations within their area of responsibility.
Filing and Archiving:
• Is responsible for filing and archiving the documents they produce in accordance with internal procedures
• Ensures that archiving procedures are in place within their department.
Fight Against Abuse:
• Creates and actively contributes to the establishment of a working environment that prevents any inappropriate behaviour.
• Helps to communicate the existence of SI’s ethical framework.
• At any time, respects the protection of information exchanged within the framework of an abuse notification and its treatment.
• Implements measures to mitigate the risks of misconduct.
Partnerships:
• May contribute, in line with their role and responsibilities, to the verification process for SI implementation partners
• May contribute to the implementation of a plan to support and strengthen SI partners
• May participate in the monitoring of partners’ activities in line with their role and responsibilities.
Profile Forsaken
• Education: Bachelor’s degree in a related field
• Professional experience: 3 - 4 years of relevant experience NGO/Private or Public sector and 3-4 years of progressive experience in an INGO
• Languages: Fluency in English compulsory - written & spoken Knowledge of any local language spoken in Nigeria being an asset.
Technical Skills:
Proven technical experience in:
• Recruitment and performance management
• Human resources information management
• Learning and development management.
Transversal Skills:
• Communication skills, Interpersonal skills
• Problem solving skills, analytical skills
• Organizational skills, adaptability, leadership skills
• Qualified female candidates are strongly encouraged to apply.
• Open to Nigerian Nationals only
What we offer
• Salary + Transport & housing contribution + Leave allowance + social benefits medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability etc.
